PublicProof AcademyWorking document
Reviewed Sep 9, 2026
Vehicle and Equipment Inspection Log
A weekly walk-around and a safety check. Cheap, boring, and the reason your busiest week does not become your worst one.
Equipment fails on the day you can least afford it. Ten minutes a week finds most of it early, and a signed log is also what an insurer asks for after a claim.
| Vehicle or unit | [] | Reg or ID | [] |
|---|---|---|---|
| Week beginning | [] | Checked by | [] |
| Odometer or hours | [] | Date | [] |
Vehicle walk-around
| Item | OK | Fix | N/A | Note |
|---|---|---|---|---|
| Tyres, tread and pressure, including spare | ||||
| Lights, indicators, brake lights, hazards | ||||
| Mirrors, glass, wipers, washer fluid | ||||
| Brakes, including parking brake | ||||
| Fluids: oil, coolant, brake, fuel | ||||
| Body damage, new since last check | ||||
| Registration and insurance current and in the vehicle | ||||
| Load secured, nothing loose in the cab | ||||
| Trailer: coupling, safety chains, lights, tyres |
Equipment
| Item | OK | Fix | N/A | Note |
|---|---|---|---|---|
| [EQUIPMENT ITEM] | ||||
| [EQUIPMENT ITEM] | ||||
| [EQUIPMENT ITEM] | ||||
| [EQUIPMENT ITEM] | ||||
| [EQUIPMENT ITEM] | ||||
| [EQUIPMENT ITEM] | ||||
| Guards and safety cut-offs present and working | ||||
| Cords and plugs undamaged, no exposed wire | ||||
| Blades, belts and filters within service interval |
Safety kit
| Item | OK | Fix | N/A | Note |
|---|---|---|---|---|
| First aid kit stocked and in date | ||||
| Fire extinguisher present, charged, in date | ||||
| Eye protection, gloves, hearing protection available | ||||
| High-visibility clothing for anyone near traffic | ||||
| Safety data sheets on hand for every chemical carried | ||||
| Chemicals labelled and stored upright and secured | ||||
| Spill kit | ||||
| Ladders and height equipment undamaged and rated |
Anything marked Fix
| Item | Action | By when | Out of service until fixed |
|---|---|---|---|
| [] | [] | [] | [yes / no] |
| [] | [] | [] | [] |
| [] | [] | [] | [] |
Anything that fails a safety item comes off the job until it is fixed. Write the date it went back into service.
Checked by, signature and date
Owner review, signature and date
Before you use this: This is a working starting point, not legal, tax, or insurance advice. Read every line, replace every bracketed field, delete what does not apply to you, and have anything you are unsure about reviewed by a qualified professional in your state before you sign it or send it to a customer.