Music and footage clearance checklist

UGC and Content Creator Business | PublicProof Academy working document

Prove, for every asset, that you had the right to every piece of audio, footage and likeness in it.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Audio

Track name and source
License purchased and certificate saved
License expressly permits commercial use
License expressly permits paid advertising
License expressly permits client or third-party use
NOT using a platform in-app trending audio for paid brand content
Sound effects licensed the same way

Visuals

All footage shot by me, or stock licensed with certificate saved
No competitor footage or packaging used without permission
No third-party posts, memes or screenshots reused without permission
Fonts licensed for commercial use
No celebrity or public figure likeness used
No AI-generated voice or face imitating a real person

People

Signed model release for every identifiable person
Release covers paid advertising use and the license term
Anyone under 18: guardian signature obtained and state rules on minors in monetized content checked
Location or property release if shot somewhere with restrictions

Proof storage

Asset folder contains master file
Asset folder contains every license certificate
Asset folder contains every release
Asset folder contains the signed brief and approval
Backup copy exists off the shooting device

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.