Title file workflow checklist

Title and Escrow Services | PublicProof Academy working document

Step-by-step checklist from order to final policy for every file.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Opening

Order entered with parties, property, lender and agents
Wire fraud warning sent to buyer and seller
Earnest money received and deposited to trust account
Search ordered

Examination and curative

Chain of title reviewed
Liens, judgments, taxes and HOA checked
Commitment issued with requirements and exceptions
Payoff letters ordered
Curative items cleared and documented

Closing and funding

Figures balanced with lender Closing Disclosure
Lender closing instructions followed
Identity verified at signing
Funds collected before disbursement
Every outgoing wire verified by callback

Post-closing

Documents recorded and rejections tracked
Liens paid off and releases tracked
1099-S filed if you are the responsible party
Final policies issued and remitted to underwriter
File ledger at zero

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.