Tax office client intake and due diligence record

Tax Office with Hired Preparers | PublicProof Academy working document

Record identity verification, the due diligence interview and required documents for each return before it is prepared.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Identity and engagement

Government photo ID viewed and recorded
Prior-year return reviewed
Engagement letter and price list acknowledged
Section 7216 consent obtained (only if needed for a use beyond preparation)

Due diligence interview

Head of household: who paid more than half the cost of the home
Qualifying child: relationship, residency months, age, documents seen
EITC: earned income and Schedule C support reviewed
Education credits: Form 1098-T and payment proof
Form 8867 completed and saved
Questions and answers written down

Close

Second-person review done
Form 8879 signed
Copy delivered to client
File stored under retention policy

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.