Property management move-in and move-out inspection record

Property Management | PublicProof Academy working document

Document unit condition room by room with photos so deposit deductions are supported.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Unit details

Property address and unit
Tenant names
Inspection type (move-in, periodic, move-out) and date
Photo folder link and count

Room by room

Entry and living room: walls, floors, windows, blinds
Kitchen: appliances, counters, sink, cabinets
Bathrooms: fixtures, caulk, ventilation, leaks
Bedrooms: walls, floors, closets, windows
Smoke and carbon monoxide detectors tested
HVAC filter date and thermostat
Exterior, yard, garage and keys issued or returned

Sign-off

Tenant signature and date
Manager signature and date
Move-out: deductions listed with receipts and deposit return deadline under state law

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.