Property management agreement checklist

Property Management | PublicProof Academy working document

Make sure every owner agreement covers the terms your state and good practice require before you sign.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Required terms

Parties, property addresses and licensed firm name as licensed
Services included and excluded
Management, leasing, renewal and other fees stated in plain language
Term, renewal and termination notice
Spending authority limit and emergency repair rule
Owner reserve amount
Where rents and security deposits are held (trust account) and when owners are paid
Owner insurance requirement naming the firm as additional insured
Lead-based paint disclosure responsibility for pre-1978 properties
Any state-required disclosures confirmed from your state row

Before signing

Owner W-9 collected
Proof of ownership and authority to sign
Existing leases, deposits and tenant ledgers received
Attorney-reviewed template version used

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.