Commercial pool compliance and VGB drain cover inspection record

Pool Maintenance Business | PublicProof Academy working document

Document the operating permit, operator credential, logging duty and anti-entrapment status of every commercial pool before you accept the account.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Facility identification

Facility name and address
Pool classification the health department assigns (e.g. Class A/B/C, public, semi-public)
Gallons, surface, number of bodies of water (pool, spa, wading, splash pad)
Owner of record and on-site contact with phone
Property manager or board member who signs contracts

Permit and operator

Current operating permit on file - permit number and expiration date
Health department / agency name, inspector name and phone
Operator credential the agency accepts (CPO / AFO / LAFT / state equivalent) - confirmed in writing
Named certified operator for this facility and whether a contract company may hold the role
Required reading frequency and which log the agency inspects
Copy of the last two inspection reports obtained from the owner

Federal anti-entrapment check (Virginia Graeme Baker Act)

Number of main drains / suction outlets counted and photographed
Drain cover marking read and photographed - standard cited and expiration date
Cover conforms to ASME/ANSI A112.19.8 or successor? (Y / N / UNKNOWN - stop and confirm)
Single main drain and not unblockable? If yes, which secondary system is installed: SVRS, suction-limiting vent, gravity drainage collector tank, automatic pump shut-off, drain-disabling device, or other CPSC-approved
Non-conforming or expired cover reported to owner in writing on (date) and by what method
Replacement quoted (amount and date) / owner declined in writing

Safety and accessibility observations (report, do not certify)

Accessible means of entry present - pool lift or sloped entry, and whether the lift is operable and unobstructed (2010 ADA Standards 242)
Required safety equipment present: ring buoy, shepherd's hook, signage, depth markings, emergency phone
Enclosure, self-closing self-latching gates and barrier condition
Flow meter and turnover rate observed; backwash and clean-filter baseline pressure recorded
Chemical storage on site: separation, ventilation, labels, SDS available
Items outside my scope referred to a licensed contractor or the health department (list with dates)

Contract terms confirmed before signing

Visit frequency and which readings I am responsible for logging
Exclusions: repairs, green-to-clean, drain covers, lifts, plumbing, electrical
Insurance limits and additional insured wording demanded, COI issued on (date)
Who has authority to close the pool and how closure is communicated
Price-adjustment clause and term / renewal date (set a 90-day reminder)

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.