Bounce House Venue and Event Requirements Sheet

Bounce House and Party Rental | PublicProof Academy working document

Captures what each church, school, park and corporate venue demands before you arrive, since their rules usually bite earlier than the state's.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Who books and who pays

Decision maker name, role and direct phone
Who signs the contract and who issues the purchase order
Lead time the venue needs for vendor approval
Payment terms and whether a W-9 is required

Insurance and documents they require

Liability limit demanded, per occurrence and aggregate
Additional insured wording, exact entity name and address
Whether a waiver of subrogation or primary and non-contributory wording is required
Workers' compensation certificate required (Y/N)
State inspection certificate, permit sticker or seal to be shown (Y/N)
Date the certificate must be received by

Site and permit conditions

Staking permitted, or ballast only (irrigation, turf or membrane roof)
Park, special event or facility use permit required, and who files it
Tent permit threshold at this jurisdiction and who pulls it
Power available, amperage, or generator required
Generator placement and noise restrictions
Load-in gate, times, vehicle access and parking
Attendant required by the venue for each unit (Y/N)

Confirmations to keep on file

Signed contract and purchase order
Certificate of insurance issued to this venue for this date
Permit copies to be carried on site
Photograph of the completed anchored setup
Post-event debrief note for next year's booking

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.