Temp onboarding and I-9 checklist

Non-Clinical Temporary Staffing Agency | PublicProof Academy working document

Make sure every temp is hired lawfully with Form I-9, tax forms, safety orientation and state notices completed and filed.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Before the offer

Application complete and signed
Interview notes and reference checks saved
Background/drug screen consent signed if client requires it
No application or placement fee charged

At hire

Form I-9 Section 1 completed by the temp on or before the first day
Form I-9 Section 2 documents examined within the federal deadline
E-Verify case run where required or chosen
Form W-4 and state withholding form
Direct deposit or pay card authorization
Handbook and policies acknowledged

Before dispatch

General safety orientation completed and signed
State-required assignment notice given
PPE issued or confirmed provided by the client
Emergency contact on file
I-9 stored separately from the personnel file

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.