Section 609 refrigerant and equipment record

Mobile Mechanic and Mobile Tire Service | PublicProof Academy working document

Hold the technician certifications, EPA-certified equipment details and three-year refrigerant destination records that federal MVAC rules require you to keep.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Technician certification (per person, not per shop)

Technician name, Section 609 certification number, certifying EPA-approved program, date certified
Copy of the certification card saved in the compliance folder and kept on site
Every person who uses the servicing equipment is listed here (no exceptions, including helpers)
Written rule posted: no uncertified person touches an AC system for pay

Equipment

Recovery or recover/recycle machine make, model, serial number
Proof the machine is EPA-certified equipment (certifying body and date)
Refrigerant types this machine is approved for (R-134a, R-1234yf, other)
Maintenance, filter change and calibration dates
Separate machines or procedures used to avoid cross-contaminating refrigerant types

Refrigerant destination records (keep 3 years)

Standing rules

Never vent refrigerant to the atmosphere during service, repair or disposal
Refrigerant containers under 20 pounds may only be sold to Section 609 certified technicians
Recover before opening any sealed system; do not top off a leaking system as a repair
Record the refrigerant type and charge amount on every AC invoice

Record

Date	Refrigerant type	Amount recovered (lbs/oz)	Source vehicle VIN	Facility name receiving recovered refrigerant	Facility address	Shipping or transfer document number	Retain until (3 years)
EXAMPLE 2026-03-11	EXAMPLE R-134a	EXAMPLE 1 lb 4 oz	EXAMPLE last 8 of VIN	EXAMPLE confirm your reclaimer	EXAMPLE confirm	EXAMPLE confirm	EXAMPLE 2029-03-11
EXAMPLE 2026-03-18	EXAMPLE R-1234yf	EXAMPLE 0 lb 14 oz	EXAMPLE last 8 of VIN	EXAMPLE confirm your reclaimer	EXAMPLE confirm	EXAMPLE confirm	EXAMPLE 2029-03-18

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.