Mobile mechanic written estimate and repair authorization record

Mobile Mechanic and Mobile Tire Service | PublicProof Academy working document

Capture the vehicle, the findings, the authorized dollar amount and the customer's signature so the work is legal and the invoice is collectible.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Vehicle and customer

Customer name, phone, email
Service address and site type (private driveway, parking lot with permission, fleet yard)
Year, make, model, engine, VIN
Odometer at arrival (photographed)
Customer's stated complaint in their own words
Tire condition and DOT dates noted if tire work is involved

Diagnosis and findings

Codes pulled and live data observed
Pinpoint test performed and result
Root cause identified (not just the code)
Work I recommend now
Work I am declining or deferring and why
Work that needs a facility (lift, alignment, tire machine) and the referral given

Authorization

Parts lines with part numbers and prices
Labor lines with hours or flat-rate amount
Trip or service call fee stated separately
Per-tire disposal and shop supply charges stated separately
Tax
TOTAL the customer authorizes (written in dollars, not 'whatever it takes')
Customer offered the replaced parts back (yes / no / declined)
Warranty terms stated in plain language with the time and mileage limit
Customer signature and date captured
Any price change re-authorized in writing or by text before continuing, with the new total recorded

Close out

Torque verified to spec and recorded
Re-scan performed and codes cleared or noted as remaining
Before and after photos saved to the job record
Waste collected: used oil volume, coolant volume, scrap tire count loaded into my vehicle
Payment collected in full before leaving (method recorded)
Review requested in person at payment

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.