Mobile mechanic state and federal launch gate

Mobile Mechanic and Mobile Tire Service | PublicProof Academy working document

One checklist that closes every registration, certification, insurance and waste requirement before you take the first paid job.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

State and local authorization

Read the licensing row for my state in this room and write down its status (verified, no requirement found, or unclear)
Called the named state agency and confirmed whether a repair shop, repair dealer or facility registration is required for mobile work
Confirmed whether the registration is per business or per service vehicle (California BAR registers each mobile repair vehicle)
Confirmed whether individual mechanic licensing or certification applies (for example Hawaii, Michigan)
Registration or license number received and certificate saved to the compliance folder
Checked city or county business license, home occupation rules and any parking restrictions on service work
Registered for state sales tax and confirmed whether labor, parts or both are taxable in my state

Federal layer

EIN obtained free from IRS if hiring, forming a partnership or corporation, or owing employment or excise tax
EPA Section 609 MVAC certification held by every person who will service AC for payment
Refrigerant recovery or recycle machine is EPA-certified equipment and the model is recorded
On-site record kept proving each equipment user is Section 609 certified
Record started of the name and address of every facility receiving recovered refrigerant, kept for 3 years
Checked my rig's GVWR and GCWR stickers against the 10,001 pound commercial motor vehicle threshold for interstate work
Written hazard communication program and safety data sheets in the vehicle if I have any employee
OSHA 300, 300A and 301 logs started if over 10 employees; fatality and severe injury reporting numbers posted

Waste streams

All used oil containers and tanks labeled 'Used Oil' and in leak-free condition
Secondary containment and spill kit on the vehicle
Named the collection site that will accept my used oil and confirmed any volume limits
Named the site that accepts used antifreeze and confirmed it is not mixed with used oil
Confirmed with the state environmental agency whether hauling customer scrap tires requires a hauler, transporter or collector registration
Confirmed the per-tire state fee and whether a manifest or trip log must accompany each load
Per-tire disposal charge added to my invoice template to cover the fee

Money and risk

Entity formed, business bank account open, card processing works from the driveway
Commercial auto liability bound on the service vehicle (personal auto will deny a service-call claim)
General liability bound for damage to customer property
Garagekeepers legal liability bound for customer vehicles in my custody and on test drives
Tools and equipment coverage bound against theft from the vehicle
Workers compensation quoted and bound before the first employee
Asked each carrier in writing: is work at the customer's location, including a test drive, covered?
Insurance certificate saved as a PDF on my phone for fleet customers

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.