Freight dispatch agreement checklist

Freight Dispatching Service | PublicProof Academy working document

Confirms your written carrier agreement covers every term FMCSA's guidance and your attorney expect before a carrier signs.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Parties and appointment

Carrier legal name, USDOT and MC numbers
Clear appointment of the dispatch service as the carrier's agent
Term length and renewal
Statement that the dispatch service works only for this carrier's loads it is appointed to book

Scope and authority

Services included (load search, negotiation, broker setup, paperwork)
Carrier approves or rejects every load
Who signs rate confirmations and how authorization is given
No shipper solicitation; no re-assigning loads

Money

Fee basis (percentage of line-haul or flat weekly) and due date
Carrier pays dispatch fee directly
Dispatch service never receives freight payments or factoring advances
Late payment and dispute terms

Risk and data

Insurance and liability responsibilities of each party
Confidentiality of carrier data
Termination and notice
Attorney review date

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.