Luxury Picnic Food Service Decision Record

Event Decor, Balloon Garlands, and Luxury Picnics | PublicProof Academy working document

Forces the food question to be answered by the health authority in writing before food is advertised, and records which of the three lawful structures you chose.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Which structure am I using?

Structure A: client brings all food and drink; I supply only styling, furniture and tableware
Structure B: a licensed caterer supplies, transports and serves all food under their own permit
Structure C: I obtain a temporary food establishment or event food permit in my own name
Chosen structure recorded, with the date and the reason

Questions asked of the health authority

Which agency regulates retail and temporary food service at this location: state health department, county or district health, or agriculture department?
Does portioning, plating or arranging a charcuterie or fruit board on site require a food permit?
Does serving only commercially prepackaged items change the answer?
Does pouring non-alcoholic drinks, or providing ice and glassware, require a permit?
What temperature control, handwashing, sanitiser and transport requirements apply?
Is a certified food protection manager or food handler card required, and for whom?
What is the application lead time and the fee for a temporary permit?
Do I need a separate permit for each event, each county, or each season?

Evidence to keep

Agency name, official URL, person spoken to, date and answer recorded
Copy of any permit, food handler certificate or caterer licence saved
Caterer's certificate of insurance and licence collected before the event, if Structure B
Written client acknowledgement that they supply the food, if Structure A
Note that FDA's Food Code is a model only and that oversight sits with state and local agencies

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.