Installation Job Sheet and Strike Checklist

Event Decor, Balloon Garlands, and Luxury Picnics | PublicProof Academy working document

One sheet per job that gets the crew in and out without damage, and proves what condition the venue was left in.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Before leaving the workshop

Packing list checked against the package bin list; every hard good accounted for
Garland strips pre-built and protected from heat and sun in transit
Weights, sandbags or water containers loaded (never rely on venue furniture as an anchor)
Ladder, drill, tape, hooks, scissors, multi-tool, spare latex and a repair kit loaded
Cylinder restrained upright with cap fitted; SDS in the vehicle
Venue address, access notes, contact name and phone, load-in and strike windows printed

On arrival

Checked in with the venue contact and confirmed the load-in route and any floor protection required
Photographed the space before touching anything, including any existing damage
Confirmed in writing what may be adhered to, hung from or anchored into
Confirmed power access if an inflator is needed, and confirmed shade for outdoor latex work
Confirmed weather call for outdoor work and the agreed fallback

Install

Two people for any overhead or ladder work; no standing on chairs, tables or plinths
All frames weighted or secured against wind and against being pulled by guests or children
No stakes, nails or screws unless written permission was obtained
Trip hazards checked: fishing line, cords, rug edges, cylinder position
All uninflated balloons and clippings bagged and removed from reach of children

Handover and strike

Finished setup photographed from the angles the client will photograph from
Host briefed on the choking hazard, on not moving weighted structures, and on the strike time
Strike time and access arrangements reconfirmed with the venue contact
At strike: all hard goods retrieved and counted against the packing list
Adhesive residue removed, floors checked, space left cleaner than found
Space photographed after strike; any damage recorded and reported the same day
Any missing or damaged item logged for the damage and loss register

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.