Roll-off truck DOT compliance and maintenance record

Dumpster and Roll-Off Rental | PublicProof Academy working document

Keep the driver files, inspections, testing and hoist maintenance in one place so a roadside stop or an audit does not park your only truck in your busiest week.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Carrier file

USDOT number issued and on the truck doors
State motor carrier registration or certificate where required
IRS Form 2290 filed and stamped Schedule 1 on file (trucks 55,000 lb taxable gross weight or more)
Commercial auto, general liability, physical damage, cargo and pollution policies current
Workers compensation in place if there is any employee
Drug and alcohol testing consortium enrolment confirmed

Driver qualification file (one per driver)

Employment application on file
Class B (or A) commercial driver's licence copy, expiry noted
Medical examiner's certificate, expiry noted
Motor vehicle record pulled and annual review completed
Road test or licence equivalency
Pre-employment drug test result received before first drive
Random testing pool confirmed
Training recorded: placement, tarping, weight limits, contamination refusal script

Vehicle record

Annual DOT inspection date and next due
Daily vehicle inspection reports being completed and kept
Brake, tyre and light checks logged
Hoist, cable or hook inspection and greasing schedule
Tarp system working on every truck
Onboard scale calibration or weighing plan documented
Preventive maintenance intervals and last service date
Open defects and who is fixing them

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.