Dropshipping Store supplier vetting and sample test record

Dropshipping Store | PublicProof Academy working document

Score every candidate supplier on measured facts from a sample order you actually paid for, not on their marketing claims.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Supplier identity and terms

Legal name, country and physical address obtained in writing
Named contact, email and response time observed
Written answer: who pays return shipping on a defect
Written answer: what happens on a stockout and how you are notified
Written answer: will they ship with no inserts or competing branding
Written answer: will they provide product test reports or certificates
Minimum order, price breaks and how much notice before a price change
Payment method and whether it gives you any recourse

Sample order measurement (one row per sample, paid at retail)

Date ordered
Date a tracking number appeared
Date actually delivered to a residential address
Total days order to doorstep - this becomes your published shipping window
Carrier and final-mile carrier
Did the item match the listing photos and description
Packaging condition and whether any third-party invoice or branding was inside
Defect or damage found, and what the supplier did about it

Go or no-go decision

Landed cost computed with duty included (attach the calculation)
Intellectual property check: is this a branded or knockoff item
CPSC or other regulator category check completed
Decision: approved, conditional, or rejected - and the reason in one sentence
If approved, the shipping window you will publish and where it appears on the site
Review date and who owns this supplier relationship

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.