Trip turnover inspection record

Peer-to-Peer Car Rental Fleet | PublicProof Academy working document

The before-and-after photo and condition checklist that decides whether you win a damage claim.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Trip identity

Vehicle nickname and VIN last 6
Platform and trip ID
Renter name
Scheduled start and end
Delivery or self pick-up location

Photos at handoff (shoot every line, keep timestamps)

Four corners at 45 degrees
Both full sides
Roof and hood
All four wheels and tyre sidewalls
Front bumper close up
Rear bumper close up
Windshield and glass
Every seat and the cargo area
Dash showing odometer
Dash showing fuel or charge level
Close up of every pre-existing blemish

Condition at handoff

Odometer reading recorded
Fuel or charge level recorded
Tyre pressures checked and set
No warning lights on dash
Spare key retained by me, not in the car
Registration and insurance card present
Interior cleaned and odour free
Policy sheet sent to renter (mileage, tolls, smoking, pets, late return)

Photos and condition at return

Repeat the full photo sequence above
Odometer reading recorded
Fuel or charge level recorded
New damage found (describe and photograph close up)
Cleaning beyond normal required
Tolls or citations pending
Claim filed within platform window (date and time)

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.