Renter screening and trip rules record

Peer-to-Peer Car Rental Fleet | PublicProof Academy working document

A consistent, documented screening and rules step for every booking, so a denial or a claim is defensible.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Before approving the booking

Renter name and platform profile age
Minimum age rule met (state my own rule)
Platform verification status confirmed
Trip purpose asked and noted
Stated destination inside my allowed area
Prior reviews reviewed
Any prior damage or dispute flag
Reason for approval or denial recorded (apply the same rule to everyone)

Rules the renter must acknowledge

Daily mileage limit and per-mile overage rate
Fuel or charge return level
No smoking; cleaning fee if breached
Pet policy
Late return fee and grace period
Tolls and citations rebilled with the administrative fee stated
Additional drivers must be added on the platform first
No off-road, track, towing, commercial delivery or ride-hail use
Telematics or GPS disclosed (if fitted)

At handoff

Driver licence photographed and matched to the profile name
Every driver present is added on the platform
Inspection record completed (see turnover tool)
Keys handed over and spare retained by me
Emergency contact and roadside process explained

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.