Driver qualification and safety file checklist

Box Truck and Hotshot Trucking | PublicProof Academy working document

Keeps the driver and vehicle records an FMCSA new entrant safety audit expects.

Business

State or jurisdiction

Prepared on

Owner

Official source saved

Next review

Driver qualification file

Driver application
Motor vehicle record (initial and annual)
Road test certificate or CDL copy
Current DOT medical examiner's certificate
Annual review of driving record

Drug and alcohol (only if CDL required)

Consortium enrollment
Pre-employment negative result on file before driving
Clearinghouse registration and queries
Random testing pool confirmation

Hours of service and vehicle

ELD installed and registered, or exception documented
Supporting documents kept (fuel, tolls, BOLs)
Annual vehicle inspection report
Maintenance and repair records per unit
Roadside inspection reports and corrections

Use rule: Education and organization only. Record the agency, official source, checked date, cost, proof saved and responsible person for every consequential requirement. Unknown means stop and confirm. Example rows are labeled EXAMPLE and are not your data.